New Print Strategy Saves District Time and Money
As Print Shop Manager for Richland School District, Rachelle Palmer knew there was room for improvement in the way her Richland, Wash., district was handling printing.
"The current system was just not keeping up with increasing volumes and the changing needs of the staff," remarks Palmer.
That system included large copy rooms in each of the district's 18 school buildings where teacher assistants could produce their own work. The in-plant, meanwhile, comprised one Xerox 5100 and a small ABDick 360 press, with only a part-time employee to help Palmer produce work that was beyond the capabilities of the copy rooms. Unfortunately, because print requests were delivered through inter-district mail, they took a full day to reach the shop. The requirement that each request be accompanied by a four-part carbonless form including budget codes for billing just added red tape to the process. As a result, turnaround times ranged from three to five days. Clearly, something needed to change.
So Palmer began interviewing teachers to learn more about their copy needs. She looked at the machines they were using. She spoke with principals to find out about vendor contracts and costs.
"After completing my research, it was apparent we were paying too much per copy, and we needed to cut down on the amount of large copiers within the district," she says.
Palmer looked into options from various vendors, and concluded that a solution including Xerox printers, and software from Rochester Software Associates, would serve Richland's needs best. So after getting approval from the executive director of support services, the superintendent and the executive director of finance, the district installed a 50-copy-per-minute Xerox 5050 in each building, each equipped with QDirect software from Rochester Software Associates that lets teachers scan and send digital files directly to the in-plant. All the different vendor contracts were eliminated, resulting in a consistent, district-wide cost per copy, which has saved Richland School District money.
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